Manager, Payroll

Facility: Cleveland Clinic Abu Dhabi
Department: Payroll
Full Time: Full-Time
Hours: 8am - 5pm

Job Details:

This position is responsible to plan, coordinate, execute, and control the payroll workflow through recommending and implementing corporate policies and procedures. Develops, refines, and monitors all payroll activities and system interfaces to the ERP. Strives for administrative efficiency in order to serve the needs of CCAD employees. Responsible for all payroll-reporting requirements (internal and external), remittances, as well as banking interactions related to executing payroll. Responsible for validation of data interface of time and attendance system to the payroll module.

Duties and Responsibilities:

* Manage and guarantee timely disbursement of payroll for approx. 3,000 employees, including fringe benefits and UAE pension, consistent with UAE laws and regulations
* Ensures compliance with payroll labor laws and other payroll related regulations
* Oversees and coordinates the payroll functions to ensure that appropriate internal controls have been established and are being adhered to
* Ensures the payroll processing of new hires, temporary workers, transfers, promotions and terminations are accurate and timely
* Partners with HR Department to ensure systems are set-up and updated to accurately reflect current employee base, including wages, fringe benefits, sick and vacation time in line with contracts
* Directs and manage activities of Payroll Dept. staff, covering all aspects of management from recruitment to performance evaluation and career development
* Determines monthly and year end payroll accruals (relating to vacation, leave ticket, govt. mandated deduction for UAE national, etc.)
* Prepares and manages payroll budget and analyze variances
* Apprises Financial Controller on the status of payroll issues and progress
* Maintains contacts with external resources and organizations (e.g., auditors, banks, government groups and law firms) to resolve problems, prepare and submit reports, and to develop programs that affect CCAD and its employees with regards to payroll-related issues
* Critically review and analyze current payroll, fringe benefits and other related policies and procedures on a continuing basis in order to develop, recommend, implement and communicate changes leading to best-practice operations
* Acts as a resource to other departments/individuals in the interpretation of payroll policies and procedures
* Manage regular preparation of relevant managerial-level reports, including weekly, monthly, quarterly and year-end reports (gross payroll, time and attendance, vacation accrual, pension deductions, benefit deductions, etc.)
* Provides overall direction, from a systems perspective, for the interface of the Payroll Department into the General Ledger HRIS and any Human Resources program that affects CCAD employees (e.g., Pay for Performance, Paid Time Off, Time and Attendance, Direct Deposit)

Experience:

* Minimum of seven (7) years of experience in a Payroll Manager role is required or equivalent practical experience in a similar-sized organization
* 3+ years of experience with managing and leading staff to excellent performance
* Understanding of payroll deductions, salary expenses, electronic transfer, wages and hour laws as they relate to payroll, bank accounts, time and attendance, and other associated system
* Ability to work independently and as part of a cross-functional team
* Ability to manage time and priorities effectively to meet deadlines
* Strong attention to detail and commitment to producing accurate and high-quality work
* Strong oral and written communication skills
* Ability to speak and write in English is required
* Ability to speak and write in Arabic is preferred
* Experience in Health Care environment desirable

Education Requirements:

* Bachelor's degree in Business Administration, Accounting, Finance or related area; MBA degree a plus

Physical Demands and Work Environment:

* Typical physical demands include: a high degree of manual dexterity to sufficiently perform computer functions on a keyboard, produce materials on a PC and operate basic office equipment, normal or corrected vision and hearing, extensive sitting, mobility sufficient to visit with departments or employees throughout CCAD and lift up to 30 lbs.

Organization-Wide Competency Assessment Requirements:

* All employees will embrace the CCAD mission, vision and values and be responsible for adhering to the core values of the institution, including: Patient’s First, Collaboration, Mutual Respect, Quality, Patient Safety, Integrity, Cultural Sensitivity and Compassion.
* All employees are also expected to meet the standards of performance outlined in the Organization-Wide Competencies listed below as applied to the position.
* Customer Service Orientation includes attitude, behavior, interpersonal skill and problem solving that enable an employee to respond to internal and external customer needs and expectations in a positive manner. Adaptability including teamwork, flexibility needed to fulfill job responsibilities, adapting to changes in work environment and accepting supervisory feedback. Efficiency and Effectiveness includes quantity and quality of desired work, as well as organization skills necessary to perform successfully. Essential Job Requirements includes adherence to all relevant policies, procedures and guidelines affecting the work environment, as well as maintenance of required competencies and communication skills. Managerial Responsibilities includes overall accountability for assigned work group relative to operational goals, personnel requirements and budgetary constraints.

Disclaimer:

The responsibilities described on this job description are intended to describe the general nature and level of work being performed by people assigned to this job. These statements are not intended to be exhaustive of all responsibilities, duties, knowledge, skills and abilities required of employees in the position.
Final determination of a candidate’s qualifications and eligibility to perform the job is at the sole discretion and judgment of the institute/department executive leadership.

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